Event Managment

Not All Trade Show Suppliers Are Created Equal

Not All Trade Show Suppliers Are Created Equal

If your company is planning its entry into trade show marketing, or perhaps you’ve been at it for some time and are looking for a new trade show supplier, the first thing you should understand is that while you’ve got a seemingly infinite number of choices, not all of those choices can actually provide everything you need to be successful. Start your search by defining what you need in the near future, and what you can foresee needing in the next few years, in order to design an effective exhibit and achieve your trade show marketing objectives.

Trade Show Suppliers What Services Do You Need Today…And Tomorrow?

Many larger companies have already worked through the process of developing a branding package and trade show marketing plan by the time they start talking to trade show suppliers. A branding package is a set of specifications that ensure consistency and quality in all of your future visual branding choices: Logo and variants, colors, fonts, and other critical details. If your company doesn’t already have a branding package, you’ll want to work with a full-service trade show house that has branding specialists you can work with. If you need help developing a clearly defined trade show marketing plan, be sure the trade show supplier you’re considering offers marketing services to help you.

Once you’ve got that trade show marketing plan in place, you’ll have a better idea of what you’ll need from a trade show supplier, going forward. How often will you change your display and graphics to showcase new products or campaigns? Are you planning unique displays for certain key shows? Find out up front whether the trade show house you’re talking to can keep up with the demands you’re likely to have, and what their production timelines are, so you can decide whether they can effectively meet your needs.

Product Variety And Quality

Another significant difference among trade show suppliers is the quality and variety of display pieces they can offer you, and on what terms. Do you need to purchase, or is rental better for your purposes? Does the trade show supplier you’re talking to make its full catalog available on a rental basis, or just a few generic selections? How many of the pieces you’ll want to use can they provide with custom graphics? No matter whether you’re planning to purchase or rent, you’ll want to see examples in person, so you can evaluate the fabrics used for graphics, and the print quality. Do their structures and frames look polished and professional, or are they looking a bit overworked? If you’re looking for a portable DIY set-up, ask about the weight, ease of set-up, and whether there are rolling containers available with the pieces you need.

Where Will You Need Service?

If your trade show marketing plans include nationwide or international travel, ask whether any potential trade show supplier has local offices in the places you need to exhibit. Especially when you’re looking at international exhibiting, it’s critical to have the support of a local team to help you plan for different show rules and city ordinances that may affect your plans. Can they provide Install & Dismantle (I & D) labor for your exhibit in all the locations you need? Trade show suppliers with multiple locations can often help you save money by delivering your exhibit from a location that’s closer to your show.

Xtreme Xhibits By Skyline Has It All Covered

Xtreme Xhibits offers full-service support for exhibitors in Austin and San Antonio, and worldwide support through Skyline’s network of 135 offices in 31 countries. Whether you’re starting from a rough sketch on a legal pad or a CAD drawing with elevations, we’ll help you develop your ideas into an impressive and effective display that your team can use to achieve your marketing and sales goals at every show, no matter where that may be.

Do You Need Installation For Trade Show Events?

Does Your Display Need Professional Installation For Trade Show Events?

Installation For Trade Show Events

When you design your company’s trade show exhibit, it’s a good idea to take into account whether the exhibit you want will require professional installation for trade show events. It’s not as simple as choosing an exhibit your booth team is able to transport and set up on their own; most U.S. trade show venues have very specific regulations regarding drayage and set up. If you want your booth team to set up the exhibit themselves, choose portable display that packs into small, wheeled containers and requires no tools or ladders to set up. If you want a larger and more elaborate set-up than portable display can provide, you can help streamline and economize the freight, drayage, Installation and Dismantle (I&D) costs you’ll incur by understanding these regulations in general, learning from each specific venue what will be required for each show, and taking advantage of savings you can get by planning in advance.

  • Certified Installers – If your booth size is greater than 10′ by 10′, or taller than 8 feet, you’re probably going to have exhibit materials that require tools or ladders to set up. Nearly all U.S. venues require certified installers handle these tasks, and others like cabling and setting up electrical connections. Other venues limit how much exhibit material you can bring into the venue yourself, whether you’re using a cart or dolly (if the venue allows this at all), or carrying your materials by hand.
  • I&D Oversight – Some venues not only require certified installers, but installers who are union laborers. In these venues, exhibitors are often given no choice but to hire labor through the show’s General Services Contractor. If you’re planning to exhibit at a show that has this requirement, it’s wise to hire your own contractor to supervise those laborers. Hiring I&D Supervision through Skyline ensures that your exhibit will be built efficiently and correctly, and without damages that can result from contractors who are working with unfamiliar equipment.
  • Accountability – Whether you’re talking about I&D labor or I&D supervision, it’s to your advantage to have an advocate on the show floor who is directly accountable to you, unlike the GSC laborers, who are really only accountable to the GSC and show organizers. Skyline’s I&D teams are familiar with every piece of equipment we offer, and their work is covered by our on-time and performance guarantees. You get seamless assistance and coordination for every stage of your exhibit, from planning to set-up, and an I&D team that has all the experiences and resources they need to adapt to any unforeseen circumstances efficiently.

Skyline Installation For Trade Show Events

Xtreme Xhibits by Skyline offers full support for everything exhibitors need to succeed at trade shows in Austin and San Antonio, plus a worldwide network of Skyline field offices to give the same flawless service, no matter where you need to exhibit.

Benefits Of San Antonio Trade Show Installation

Set Your Staff Up For Success: Use San Antonio Trade Show Installation Services

Putting together your trade show executional strategy for the San Antonio region requires carefully managing an eclectic collection of moving parts. Training your team to engage with a live audience, honing your overall marketing message, and effectively cultivating leads are just some of the many ways you and your team will prep for ultimate trade show success.

One critical key event-marketing component that often gets overlooked is San Antonio trade show installation. Business owners often assume that they’ll be able to efficiently assemble and disassemble their exhibit during the chaos of a trade show. The result? Their final display can look incomplete or even unprofessional.

Protect Your Live Marketing Brand: Hire San Antonio Trade Show Installation Services

If you’re concerned about the setup and breakdown of your event exhibit, San Antonio trade show installation can prove an ideal solution. Outsourcing your San Antonio trade show installation needs offers a wide range of distinctive benefits that can help set you and your staff up for optimal success during the next function.

san antonio trade show installationSan Antonio trade show installation offers a team of skilled, trained and experienced providers who understands how to successfully setup and breakdown your display. Working with a professional team means no guesswork; you will have seasoned specialists managing every component of your exhibit for proper installation and a high quality final product that is both eye-catching and functional.

Of course, even the most functional exhibit can experience unforeseen technical difficulties and glitches. A veteran trade show installation provider can help here as well. Rather than having to rely on your internal staff to somehow troubleshoot the issue, your vendor will arrive with the tools, knowledge, and insight you will need to quickly remedy the problem and get your booth back to business as usual.

A San Antonio trade show installation service provider won’t just know about your specific booth requirements and how to fix problems; they will have extensive venue knowledge. Partnering with their specialists means that they will have invaluable insight on the floor plan, how to position your exhibit, and a slew of other venue details to best set your organization up for success.

Give Your Team Time To Focus On Your Corporate Event Goals

Most importantly, working with a San Antonio trade show installation provider means that you will instantly offer your team the most precious event resource of all: time. All business owners arrive at an event with a specific list of goals; however, spinning your wheels setting up and dismantling a booth can cut into the bandwidth needed to achieve these objectives. By outsourcing your setup and breakdown requirements, your staff can focus solely on making your brand the star of the next trade show.

Xtreme Xhibits offers a comprehensive range of San Antonio trade show installation services. Contact our team today to discuss your specific needs and how we can create a customized solution to meet them.

Expert Advice For Planning Your San Antonio Trade Show Display

Expert Advice For Planning Your San Antonio Trade Show DisplayIt takes a village to run a trade show, especially your first one. When your company wants to make its first move into the trade show arena, there is a lot to comprehend. The process involves a lot more than picking out your San Antonio trade show display and sending it on to the show. Instead, you must pre-plan your marketing strategy for the show and determine what your objectives are. Rather than trying to do all of this internally, rely on the experts at Xtreme Xhibits by Skyline. You’ll be able to buy or rent a state-of-the-art booth, and also work with trained trade show exhibit consultants to help you get started.


How Can A Trade Show Exhibit Consultant Help You?


Your trade show consultant wants to develop a relationship with you to help you get started, and they’ll also be on hand as your needs grow.


  • Forming a plan. Before you commit to a show, you have undoubtedly researched appropriate exhibits, considered your own experiences attending shows, and talked to other businesses about how effective particular shows were in delivering good leads. You’ve read about best practices regarding pre-show engagement of prospects, giveaways, advertising, and of course, the best ways to design and utilize your booth space. As you try to assimilate all this knowledge, your Xtreme Xhibits consultant can help you turn great ideas into a plan that will work for your company.


  • Selecting a booth. Acquiring your San Antonio trade show display is a step you should take only after you have thought about the type of shows that seem to be a good fit for your company. Displays come in every size – from tabletop models to huge constructs that take up a few thousand feet of the showroom floor. On your maiden trade show voyage, you do not want to buy a large custom booth. Even though making a good impression with a well-designed booth is important, you don’t want to overbuy before you know how much you’re going to use it, nor buy something you don’t like working with. There are many exciting types of displays available to you, so you should choose the San Antonio trade show display you like.


  • Buy or rent? For many companies, renting a booth for the first show is a better investment than buying one. If you decide to make a purchase, there are several styles of portable equipment to choose from that can be incorporated into a larger design or a different system. For example, if you choose a popular Mirage pop up or one of the new WindScape™ inflatable booths, the backwall that shows off the graphics will find a place in any other system you ultimately buy. Your trade show consultants will assist you in making your decision.


Making The Most Of Your San Antonio Trade Show Display


  • Marketing your booth. When you have the exhibit secured, promoting it through pre-show mailings, advertising, and social media is the next step. Your consultant will share what has worked with other customers and even offer suggestions on giveaways and training your booth staff.


  • Show services. Getting your booth to the show and setting it up properly can be a hassle. Your trade show consultant can help you arrange shipping and take care of the install and dismantle (I&D) for your exhibit. If you are renting equipment, all of this will be included in the fee to make your set-up trouble-free. A company representative is on hand at most shows in case you have an equipment problem.


Don’t Go It Alone


When you are planning out a San Antonio trade show display, especially your first one, don’t be shy about using the resources of Xtreme Xhibits by Skyline. We’re your village, and we are happy to offer our exhibit expertise. Contact us today to see how we can help you get started.

Dos And Don’ts Of Trade Show Installation In Austin

Austin Trade Show Display InstallationWhether you’re a trade show newbie or you’re an experienced exhibitor, understanding the dos and don’ts of trade show installation in Austin can help the event run smoothly. If you’ve never hired a staff to take care of your trade show installation in Austin, here are a couple dos and don’ts that you should follow.

Do: Have Professionals Complete Your Trade Show Installation In Austin

Many companies assume that they can handle their trade show installation in Austin, however this can be a bad idea. Some venues prohibit companies from installing their own exhibits and require them to use a professional staff. If your venue does allow you to install your own exhibit, it may still be a good idea to leave this task to the professionals! Many exhibits can be quite complicated, especially if you’re not experienced with installing them. When you don’t know what you’re doing with your trade show installation in Austin, the process can be quite lengthy and could leave you crunched for time when the event is starting.

Don’t: Assume You Must Use The Event’s Staff For Your Trade Show Installation In Austin

After you’ve chosen to use a professional staff for your trade show installation in Austin, your next decision is whether you should use the staff provided by the venue or if you can choose your own. One of the biggest don’ts that many companies make is assuming that they have to use the event’s staff for their trade show installation in Austin. Although the event will provide general contractors, many companies choose to hire their own contractors to provide trade show installation in Austin. When you have your own team, you can be sure that they are dedicated fully to your own exhibit and not rushing through your installation so that they can handle everyone else’s.

Do: Make Sure Everything Arrives Early

It’s also important that your trade show exhibit arrives in plenty of time. Many companies choose to have their exhibits shipped and held in storage for a few days to allot for any shipping delays that may arise. Delays can occur because of weather problems or a number of any other reasons so giving yourself plenty of time can help ensure that the staff hired to do your trade show installation in Austin isn’t sitting in your exhibit space with nothing to put together.

Make sure to ship your exhibit in plenty of time and hire professionals for your trade show installation in Austin, but don’t assume that you have to use the staff provided by the event venue. Following these dos and don’ts of trade show installation in Austin can help ensure that your trade show starts and ends on a high note.

Whether you’re interested in learning more about trade show installation in Austin or if you need a one of a kind trade show display, Xtreme Xhibits can help. To learn more about Xtreme Xhibits, please contact us at

The Number One Mistake Companies Make At Their San Antonio Trade Show Stands

Trade Show Stand in San Antonio

Whether you’re a new exhibitor or you’ve been in sales a long time, it’s easy to make mistakes with your San Antonio trade show stands. Before you attend your next event, learn about the top three mistakes exhibitors make — you might be surprised at how easy it is to avoid these mistakes.

Mistake #3: Focusing Solely On Giveaways At Your San Antonio Trade Show Stands

Giveaways are so common at San Antonio trade show stands — you can’t walk by a booth without seeing employees handing out small items like pens, notepads or other office supplies. However, these giveaways can create major problems for companies if employees focus too much time on giving them out and not enough energy on actually making a sale. If you have giveaways, make sure that they enhance your sales presentation instead of being the entire focus.

Mistake #2: Neglecting The Design Of Your San Antonio Trade Show Stands

It’s true that the design of your San Antonio trade show stands is vitally important. A great design can instantly attract attention to your company and draw people in, so make sure that you’re working with a professional design company like Xtreme Xhibits to ensure that you have a killer design. A professional design company will take a look at your company and seamlessly incorporate your mission statement, your company colors, your logo and your company’s culture to create a one of a kind branded message that delivers results. 

The #1 Mistake Companies Make At Their San Antonio Trade Show Stands: Not Interacting Enough With Customers

The number one mistake that companies make at their San Antonio trade show stands is really easy to avoid! It’s neglecting to engage with customers at the exhibit! If your employees are spending their time looking at their phones or chatting with each other instead of engaging with customers, you’ve got a problem.

Instead, make sure that every employee who is working your San Antonio trade show stands is fully trained on greeting customers the instant a visitor enters the exhibit. If the exhibit is full of customers and all your employees are occupied, a simple wave, nod or even just a smile will acknowledge waiting customers and make them feel important and valued.

When you do finally get to verbally greet that waiting customer, thank them for waiting. A few simple words of appreciation will go a long way toward eliminating any negative feelings about a lengthy wait. Then, ask them open-ended questions that get to the bottom of why they’re visiting your San Antonio trade show stands. Are they looking for a solution to a problem? Or are they unhappy with their current service provider? Avoid questions like ‘Are you enjoying the show?’ These questions won’t help you learn anything about this customer and his or her needs.

 Although the number one mistake is the most common, it’s easy to avoid making all three of these errors with your San Antonio trade show stands. Train your staff on how to avoid these mistakes and you might be surprised at how much your sales figures improve after the event.

Maximize Your Impact With Versatile Modular Displays At Austin Trade Shows

Xtreme Xhibits knows that trade shows are still tops when it comes to achieving networking, brand exposure and client interaction all in one place, and Austin is one of the top trade show destinations in the U.S. When used as part of a comprehensive marketing plan, tried and true trade show participation holds its own against today’s more virtual interactions. The reasons for this are many but primarily, trade shows deliver something virtual contact cannot: face-to-face interactions. This type of contact with current and potential customers is invaluable no matter what the industry. That’s why trade show participation will always be worth your while.


The hard part is not deciding whether or not to participate in a trade show, but how to present your company or organization in the exhibit hall. Hundreds of designs and choices can overwhelm even the most seasoned marketing professional; new designs show up every year making decisions even more difficult.


Adding to the difficulty in choice are the practical concerns of cost and portability. Many organizations find themselves needing a few different exhibit designs, but unable to afford them all, thus, having to pick and choose one design over another, even if it doesn’t meet all of their needs. Then there’s the issue of getting the exhibit to the conventions. Large exhibits can be cumbersome and require a team to set up, while small exhibits can get lost in the crowd.


Modular Displays At Austin Trade Shows: The Best Of Both Worlds


Xtreme Xhibits offers hundreds of booth designs to choose from and fortunately, many of these designs are now modular displays. Austin trade show exhibitors are finding that the flexibility offered by modular displays can be just the thing they need to meet all their exhibiting needs.


Modular displays are often confused with portable and pop-up displays, but there are a few important differences. Modular designs are generally larger in size and heavier than portable displays. Modular exhibits also feature individual parts that can be arranged and rearranged to create many different booth configurations and give each exhibit a new look. Portable and pop-up displays often don’t have this flexibility. The versatility of modular displays is one of its biggest draws.


That versatility can translate into cost savings down the road too. Since modular displays can be rearranged to fit different booth configurations, exhibitors don’t have to purchase or rent extra pieces or components for their display based on the booth size and layout of different conventions. One model can meet all their needs.


Businesses aren’t limited to the original graphics chosen for the modular display either. With a little advance planning, panel graphics and images can be changed to target each convention’s specific audience.


Extend Your Reach With Modular Displays


From modular displays in Austin to San Antonio, one thing exhibitors agree on is their flexibility. Due to their versatile design, modular exhibits can extend a business’ marketing reach. They can be used at international conventions just as easily as college job fairs, making them the perfect choice for all your exhibiting needs.


If your company is interested in more information about Modular Displays, or any kind of trade show exhibit, please contact Xtreme Xhibits!

Proper Shipping Techniques For Your Trade Show Booth


Shipping your company’s trade show booth from one event to another can be difficult, particularly if you aren’t sure about the details of properly packing and shipping trade show stands. Many inexperienced business men and women have inadvertently made mistakes that cost their companies a considerable amount of money when shipping booth elements. Protect your company’s trade show booth investment by following our simple tips for efficient and secure shipping.


Pay Attention To The Weather

Adverse weather, including rain storms, hail, snow or heat waves can all do serious damage to the various parts of an event stand, so you need to make sure your San Antonio trade show booth is properly protected from the elements when it’s being prepared for shipment and while it is being loaded and unloaded at either end of the shipping route. Ask your shipper if they have the proper materials to shield your trade show booth pieces from the elements throughout the shipping process and when they are unloading your trade show stands at your destination.


Stick To The Schedule And Stay Focused When Shipping Your Trade Show Booth

 Properly installing your trade show booth is crucial to presenting a professional image at any event or conference, so you need to make sure your shipment will arrive early enough to give you ample time for proper set up. One way to ensure your shipment will be on time is to use a GPS tracking system through your shipper in order to locate your trade show stands if they don’t arrive when you are expecting them. By tracking your San Antonio trade show booth with a GPS, you can be more precise with scheduling your set up. Some GPS systems allow you to check the status of your shipment anywhere along its route via your smartphone or laptop, making it simple to confirm when it will arrive even if you’re busy on the trade show floor.


Shipping Trade Show Stands Inexpensively

To some extent, you can control the cost of shipping your trade show booth if you plan ahead. Contacting a local delivery firm that regularly transports trade show stands in San Antonio can mean a lower individual cost for you since they’re already headed to that location. You can also transport your trade show stands using your own company truck or transport vehicle if you have a reliable delivery crew, but weigh the cost savings against the potential for problems. In many cases, it’s worth paying a bit more money to have a professional shipper or your trade show booth company package and ship your trade show stands and banners. Because they have more experience, they will be more efficient, saving you time and money. If you need a quote for shipping the trade show booth you ordered from us, feel free to give us a call to discuss your needs. Our professional transport team can safely deliver San Antonio trade show stands to almost anywhere.


Go With An Experienced Shipper

The more shipping experience a company has, the less likely it is that your trade show booth will damaged, lost or late to the destination venue. Professional delivery specialists understand the delicacy of trade show stands and will prepare each piece properly for shipment to prevent damage from shifting, dropping or mishandling by others along the way. Knowing how much packing to use and what kind of packing is appropriate are essential, so be sure to ask a few questions before committing to a particular delivery service for your trade show booth. At Xtreme Xhibits, we’ve been shipping trade show booths securely for years.


By carefully selecting the most effective and safe method of shipping your San Antonio trade show booth, you’ll minimize the opportunities for problems such as late delivery or the arrival of damaged trade show stands. The money you’ll save in the long run will definitely be worth the investment.

Common Storage Mistakes With Table Top Displays And Banner Stands


If you’ve invested some of your marketing budget in banner stands and table top displays in San Antonio, you know how important it is to protect them properly so that they’ll still be vibrant and professional looking the next time you use them. Unfortunately, some people make storage mistakes that can result in damage that can shorten the life of your banner stands and ruin the effectiveness of your table top displays.


Foregoing Professional Storage

Most event venues and trade show display companies offer professional storage for banner stands and table top displays between events.  At conferences and trade shows, this option protects you against possible loss or theft of your display elements. In most cases, a set storage fee is quoted and remains in place throughout the event, including during tear down and packing after the event is over. Although it may be tempting to simply store your trade show display at the hotel where you’ll be staying or stash it in your vehicle, this isn’t a good idea. For one thing, your pieces could easily be shuffled aside when space is needed, and anyone could steal or accidentally damage them. Although it may cost a bit more to have us professionally store your table top displays and banner stands, Austin businesses will tell you that your display will be carefully stored and shielded from harm at all times.


Skipping Security Measures

Properly storing your table top displays is just the beginning at most event venues. Remember, proper storage protects items from damage, but proper security protects you from theft or loss of expensive and essential trade show pieces. If there is professional security available, take advantage of the chance to have your trade show booth area guarded during off hours. If a security guard isn’t an option, invest in an inexpensive alarm system to discourage would-be thieves or vandals.


Insufficiently Insuring Your Trade Show Displays

Your company is responsible for adequately insuring your table top displays and banner stands. San Antonio event venues aren’t responsible for anything lost, damaged or stolen when you participate in a trade show. If an accident occurs or there is a breach of security and your display is stolen, proper insurance can help you recoup your losses. It would be a shame to lose professionally crafted banner stands or table top displays and not have the funds to replace them. Ask your business insurer about adding a rider to your business policy that will cover the cost of repair or replacement of banner stands, table top displays and trade show booths.


Neglecting The Environmental Conditions

The least expensive storage option isn’t always the best choice for storing banner stands and table top displays. If you store your display in a storage facility that isn’t air conditioned, temperatures can soar to the triple digits. Extremely high temperatures can do serious damage to recycled or natural materials used in many banner stands. Vulnerable materials such as certain plastics or delicate fabrics can quickly deteriorate if temperatures fluctuate between too hot and too cold while your table top displays are sitting in storage between events. Spend the extra money for a climate controlled storage unit if you’ll be storing your trade show display banner stands and table top displays in Austin for long stretches of time.


Assuming Your Table Top Displays Will Be Ready To Show

Assuming your banner stands or other display elements will come out of storage in perfect condition and ready to show can be a serious mistake. Always take the time to check every element carefully, looking for snags, tears, bent frames, or other damage. The storage area might have sustained flood damage, high temperatures or other disasters that you’re unaware of. Before setting up your banner stands and table top displays, inspect every inch of them for problems. It’s best to do this before leaving the storage facility in case you need to fill out a claim form. If you discover unexpected damage that renders your banner stands or table top displays unusable, contact us as soon as possible so we can help you put together a replacement or rental unit as soon as possible in order to minimize your loss.


If you take the time to properly store your table top displays and banner stands in San Antonio and avoid the common mistakes outlined above, you can ensure your trade show display is always in top condition and ready to represent your company properly.

Mounting A Successful Trade Show Installation In Austin


Businesses mounting a trade show installation in Austin, Texas generally have two choices when it comes to setting up their trade show stand or booth. They can hire a professional installation crew to set up their trade show installation or they can opt to do the set up and tear down themselves. One option can save you time better spent elsewhere, while the other can save you money. Both are valid choices depending on your company’s needs, knowledge, budget and time.


The Set-Up Costs Of A Trade Show Installation

There are a variety of expenditures involved in organizing, designing and setting up a trade show installation, including the cost of one or more trade show stands and any accessories you’ll need. There is also the price of set up and tear down, which is usually a pre-determined price that is agreed upon before any actual work is done. Using a team of Austin installation professionals is one way to control costs, as they are proficient at all aspects of the job and can quickly and efficiently take care of everything from assembling your trade show stand to packing up your installation after the event is over. If you’re considering this option, we’ll be glad to give you a quote on professional installation and dismantle.


We’re proud to not only offer outstanding design and manufacture of Austin trade show installations, we’re also available to do the set up and tear down of your trade show stand and other event elements from banner stands to flooring. Because we’re already familiar with the design, materials and lay-out of your trade show installation, we can quickly assemble and disassemble your entire display in the fastest time possible without compromising on the quality or safety of the installation.


If you decide not to out-source the assembly of your trade show installation, take the style and size of your trade show stand into consideration when estimating the set up time needed by your employees. If you’re using simple pop-up displays this may be a good option, but if your staff isn’t experienced at booth assembly or your trade show installation is complex, you may want to reconsider the time and effort involved and go with a professional team. If you are sure your employees can do the job proficiently, make sure you allow them some extra time and give them clear, precise instructions in order to minimize glitches.


Do-It-Yourself Requires Preparation

If your company has decided to handle the assembly and disassembly of your trade show installation internally, you’ll want to prepare a detailed checklist of what you need to do in order for things to run smoothly. Get copies of the floor plan and your individual booth layout prior to arriving at the venue and make sure all measurements are clearly marked, including the width, depth and height of your available space. Determine how you’ll get the actual exhibit pieces to the venue safely and when you’ll need them delivered. Double check for obstacles such as narrow stairwells, escalators, or elevators. Determine what tools you’ll need to help you with assembly and make sure those tools will be available the day of the event. Finally, double check everything one last time before starting the set-up of your trade show installation.


Experienced installation and dismantle crews usually appoint a team leader who will be responsible for the set up and tear down. This person will give other members of the crew individual instructions and organize their efforts. He can also answer any questions that arise in order to ensure a seamless Austin trade show installation with little or no stress.